Services · ABA revenue cycle

The ABA revenue cycle, stage by stage.

Nine stages, three acts — and exactly where revenue tends to leak when no one is watching.

Tens of $k
common loss when denials get parked
8–18%
typical first-pass denial range without scrubbing
Months
of revenue can stall before first claim

Walk the cycle Book a free billing review

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Industry revenue leaked since you opened this page

KPIs are typical ranges for clinics we work with — your numbers depend on payer mix, region, and starting state.

Start here if billing is messy

Not sure where you are? Jump to the stage that hurts.

Pick what matches the pain — we'll drop you straight to that stage.

Old AR piling up
Denials we never work
Stuck in credentialing
Auths expiring on us
Just starting out

This is your next 12 months

Follow your own path — from foggy idea to predictable cash. Tap any stage along the way.

IAct I · FoundationsGet the bones right.

Get the bones right.

Dream

Decide you're really doing this — your own ABA practice.

Foundations

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Stage 01 / 09Act I · Foundations

Dream

Decide you're really doing this — your own ABA practice.

Without us

Months

of revenue can stall before the first claim ever goes out

With us

Week 1 roadmap

so credentialing, payer setup, and EHR don't quietly block first cash

Duration1 call · 30 min · same weekCadenceOnceOwnerFounder

What we run

Free 30-min call to map your starting point
Honest answer on what billing will actually cost you
A simple path from idea to first billable client

Why this stage leaks

A thousand tabs open and no clear first move. Months pass before the first billable hour because nobody explained the order of → → .

↓Once you commit, the legal bones go up next.

Clinic Setup

Stand up the legal and identity bones of the clinic.

Foundations

See this stageSee

Payer Credentialing

Get in-network with the Medicaid and commercial payers you need.

Foundations$$$ leak risk

See this stageSee

Sealed

Intermission

“You're in-network.”

Stages 1–3 clearedNext: Act II — Operations

EST. STAGE 03

IIAct II · OperationsRun the weekly engine.

Run the weekly engine.

Benefits + Intake

Bring on new clients without surprise denials later.

Operations$$$ leak risk

See this stageSee

Authorizations

Have every hour authorized before it's delivered.

Operations

See this stageSee

Clean Claims

Send claims that get paid the first time, every week.

Operations$$ leak risk

See this stageSee

Payments + Denials

Get paid on every claim — including the ones payers fight.

Operations$$$ leak risk

See this stageSee

Sealed

Intermission

“cash lands predictably.”

Stages 4–7 clearedNext: Act III — Scale

EST. STAGE 07

IIIAct III · ScaleGrow without breaking.

Grow without breaking.

Stable Billing

Reach a billing rhythm that runs every single week.

Scale

See this stageSee

Growth

Hire BCBAs, take more families, open the next location.

Scale

See this stageSee

One free call · no lock-in

Tell us where you are on the cycle.

We’ll show you exactly which stage is leaking revenue today — and what it would take to close it. Even if we never work together.

Book a free billing review Read the field notes