Services · the ABA revenue cycle

The ABA revenue cycle, stage by stage.

Nine levels, three acts. Jump to the one that’s hurting, or walk all nine and watch a stronger clinic go up, floor by floor — from your first plan to your next location.

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tap any stage on the ring to jump straight to it ↓

  • Foundations · 1–3
  • Operations · 4–7
  • Scale · 8–9
  • where money tends to leak
1
2
3
4
5
6
7
8
9
every claim,
every stage.9 STAGES · 1 TEAM
not sure where to start?

Start with what hurts.

Pick one and we’ll open that level for you. Nothing is locked — read any level, in any order.

Old AR piling upClaims older than 30 days, and nobody's sure which can still be paid.Level 8 · Scale →Denials nobody has time to workThey come back, they pile up, and no one chases them.Level 7 · Operations →Stuck in credentialingApplications went out months ago, and no one knows where they are.Level 3 · Foundations →Auths expiring on usSessions delivered with no approved units left to bill.Level 5 · Operations →Just starting outA new clinic, and no idea what billing will cost or where to begin.Level 1 · Foundations →
0/9 · Stuck
I
Act I · levels 1–3 · 0 of 3 built

Foundations — get the bones right

  1. 1
    Level 01 · Foundations · not built yet

    Decide you're really doing this — your own ABA practice.

    Pre-flight checklist2 of 4 started4 of 4 ready
    Business entity (LLC or PC)Waiting
    EIN from the IRSTo do
    Type 2 NPI for the clinicTo do
    CAQH profileStuck
    this is where clinics get stuck.

    Unclear prerequisites can delay setup. We map the entity, NPI, profile, and payer requirements in the order that applies to your practice.

  2. 2
    Level 02 · Foundations · not built yet

    Stand up the legal and identity bones of the clinic.

  3. 3
    Level 03 · Foundations · not built yet

    Get in-network with the Medicaid and commercial payers you need.

    High leak risk
Milestone: “You're in-network.” — build levels 1–3 to reach it
II
Act II · levels 4–7 · 0 of 4 built

Operations — run the weekly engine

  1. 4
    Level 04 · Operations · not built yet

    Document benefits and open questions before scheduling.

    High leak risk
  2. 5
    Level 05 · Operations · not built yet

    Track authorized dates, units, services, and reauthorization needs.

    Leak risk
  3. 6
    Level 06 · Operations · not built yet

    Check supported claims and follow up on payer responses.

    Leak risk
  4. 7
    Level 07 · Operations · not built yet

    Chase every claim we can legitimately win — including the ones payers fight.

    High leak risk
Milestone: “Cash lands predictably.” — build levels 4–7 to reach it
III
Act III · levels 8–9 · 0 of 2 built

Scale — grow without breaking

  1. 8
    Level 08 · Scale · not built yet

    Reach a billing rhythm that runs every single week.

    Low leak risk
  2. 9
    Level 09 · Scale · not built yet

    Hire BCBAs, take more families, open the next location.

Milestone: “This is the clinic you dreamed about.” — build levels 8–9 to reach it

ABA billing help for the problem in front of you.

Choose your starting point. We agree the scope and responsibilities with you before work begins.

I’m starting a practice

Setup order, payer choices, and first-claim readiness.

See what’s included →

I need credentialing

Applications, missing documents, payer follow-up, and effective dates.

See what’s included →

I need full billing

Claim checks, submission, payment posting, denial work, and weekly reporting.

See what’s included →

I have old AR or denials

Payer responses, filing and appeal deadlines, and prioritized follow-up.

See what’s included →

I need authorization help

Approved dates and units, risk flags, and reauthorization handoffs.

See what’s included →

Not sure which one?

Bring one billing problem. We’ll find the first place to check and send a short next-step plan.

Book a free billing review

No PHI needed. Timing varies by payer, product, state, application completeness, and effective date.

one free call · no lock-in

Now let's build it for your real clinic.

Bring one billing problem. We’ll identify the first records and workflow steps to check, then outline a practical next action. Claim-level confirmation may require further records.

Book a free billing reviewRead the guides
Ahsan Khanyou'll talk with AhsanOur founder — not a sales rep.

30 minutes on your biggest billing problem. You leave with a one-page plan. No PHI needed.