Your first 30 days with Billing4ABA.

Timing depends on how quickly access is set up and on the scope we agree. Some clinics move faster, some slower. We will tell you if a week slips and why.

1. 0
   Week 0

   Free review and fit

   What we do

   • Hold a free 30-minute billing review. No PHI needed.
   • Look at your payer mix, your current reporting and what feels stuck.
   • Tell you plainly whether we are a good fit, and if not, why.

   What we need from you

   • Bring your payer list and de-identified totals if you have them.
   • Tell us what you want to see each week.

   What becomes visible:A one-page plan: the observed issue, what is still unknown and the first three checks.
2. 1
   Week 1

   BAA, access and who does what

   What we do

   • Sign the Business Associate Agreement before any PHI moves.
   • Set up access to your EHR, clearinghouse and payer portals, with MFA.
   • Write a responsibility map: who does what, at the clinic and at Billing4ABA.
   • Begin the past-claims audit.

   What we need from you

   • Sign the BAA and the service agreement.
   • Create user accounts for us in your systems.
   • Name one contact at the clinic for day-to-day questions.

   What becomes visible:A written map of who owns each billing task, so nothing falls between two people.
3. 2
   Week 2

   Worklists and the front-end report

   What we do

   • Build the open AR worklist: every unpaid claim, its age, payer and last action.
   • Start a denial log with the reason and next step for each denial.
   • Start the eligibility, verification and authorization report for the next 7 days of sessions.
   • Start the daily report to your office manager.

   What we need from you

   • Share the session schedule and current authorizations.
   • Answer the first questions from the audit (missing notes, unclear payer details).

   What becomes visible:Every open claim in one list, and which upcoming sessions have a coverage or authorization question.See a sample
4. 3
   Week 3

   First weekly summary

   What we do

   • Send your first weekly summary: what moved, what is stuck and what needs your decision.
   • Start the credentialing report, sent every two weeks.

   What we need from you

   • Read the summary and make the decisions it asks for.
   • Send any credentialing documents the payers ask for.

   What becomes visible:Where each provider stands with each payer, and the decisions only you can make.See a sample
5. 4
   Week 4

   First month-to-date report and review

   What we do

   • Send your first month-to-date report.
   • Hold a 30-day review call: what we found, what changed and what is still open.
   • Agree the plan for the next 60 days with you.

   What we need from you

   • Join the 30-day review call.
   • Tell us what to change about the reports.

   What becomes visible:A clear picture of the month so far, and an agreed plan for the next 60 days.See a sample

Onboarding is $250, one time. Full billing is 5% of collections with a $500 monthly minimum. See pricing